Nashville International Airport > Business Opportunities > Opportunities > RFP for EXTERIOR TERMINAL LANDSCAPE SERVICES



(due 11-1-2018)







ELECTRONIC PROPOSALS, submitted through, shall be received until and not later than 10:00 a.m., Thursday, November 1, 2018.  All proposers must be licensed to do business in the State of Tennessee.


All electronic proposers will be required to be pre-registered with Aerobidz prior to proposal. Registration is free and proposers shall visit to initiate registration. A list of electronic submission files and naming convention for each are listed below. The electronic proposer must scan all required proposal documents, including the Prime/Subcontractor License Information (Appendix J), and upload to the Aerobidz website.  Electronic proposals are to be submitted as instructed on the website.  All Aerobidz submittal questions shall be directed to the Purchasing Department, fax number (615) 275-2349 or email



SCOPE.  The successful Proposer shall perform all landscape maintenance (mulch and weed control, pruning, clean-up of all landscaped areas, removal of diseased, dying or dead trees, leaf and clipping removal and fertilization of trees, shrubs and ground covers), turf maintenance (fertilization, mowing, trimming, watering, edging, weed control, aeration, and over seeding), irrigation maintenance (Spring start up, winter shut down and daily monitoring, and  chemical application services (fertilizer, herbicide and pesticide including a Japanese Beetle program and Vole control) at the Nashville International Airport.


THE RFP DOCUMENTS.  Copies of the Contract Documents (RFP, Proposal Schedule, Attachments, etc.) will be available on or after September 24, 2018 and may be obtained electronically from, an online tendering service.


Free registration with Aerobidz is available at  


Proposers are advised to review the RFP Documents carefully prior to submitting a Proposal on the Project.  Proposers are also advised to review the RFP and Instructions to Proposers carefully prior to preparing their Proposals.


Proposals must be submitted on the Proposal Form included in the RFP Documents and the successful Proposer will be required to execute the Contract and other documents requiring execution that are included in the Contract Documents.


CONTRACTORS LICENSING ACT OF 1994.  All Proposers must be licensed contractors as required by the Contractors Licensing Act of 1994, TCA Section 62-6-101 et seq.  The name, license number, expiration date thereof, and license classification of the contractors applying to propose for the prime contract and for the masonry project when the total cost of the masonry portion of the project exceeds one hundred thousand dollars ($100,000, and for the electrical, plumbing, heating, ventilation, air conditioning contracts, and closed loop geo-thermal heating and cooling, must appear on the outside of the envelope containing the proposal except when the proposal is in an amount less than twenty-five thousand ($25,000).  Prime contractor proposers who are to perform the electrical, plumbing, heating, ventilation, air conditioning, masonry, and geo-thermal must be so designated upon the outside of the envelope.  Failure of any proposer to comply therewith may void such proposal and the envelope containing such proposal may not be opened or considered.

Further, MNAA has determined that, if the Proposer proposes to accomplish any or all of the Work under this Project which entails masonry work exceeding $100,000, and electrical, plumbing, heating, ventilation, air conditioning, and geo-thermal equal to or exceeding $25,000 in value through the utilization of Subcontractors or to accomplish with Subcontractors any other part of the Work for which the Proposer does not hold a valid Tennessee Contractor's License, then those Subcontractors must, at the time the Proposal is submitted to MNAA, hold a valid Tennessee Contractor's License, current and in full force and effect in all respects, in such of the following classifications and sub-classifications as apply to the Work for which they will be subcontracted.

Proposals shall be submitted for the Work as indicated in the RFP.  Specifically, in referring to the Contractors Licensing Act and other applicable authorities, MNAA has determined that to lawfully propose on this Project, all Proposers and/or their subcontractors must, at the time their Proposal is submitted to MNAA, hold a valid Tennessee Contractor's license, current and in full force and effect in all respects, to perform the Work as defined in the RFP. 

All Proposers are advised that the Contractors Licensing Act establishes only the minimum licensing requirements and that MNAA reserves the right in its sole discretion to require higher licensing standards, as reflected in the Contract Documents.  All Proposers are responsible for complying with any other licensing or permit requirements of the State of Tennessee and/or the Metropolitan Government of Nashville and Davidson County, which may be applicable to the Work.



A Mandatory Pre-Proposal meeting will be held at 12:00 NOON, Monday, October 1, 2018 at the Consolidated Services Facility, 815 Hangar Lane, Nashville, TN 37217.  Attendance is MANDATORY at this meeting for all proposers. A one-time tour of the project site will be conducted after the meeting.


SMALL MINORITY WOMAN-owned BUSINESS ENTERPRISE (SWMBE) PARTICIPATION.  It is the MNAA's objective to promote, encourage, and stimulate participation of local, small, minority and woman-owned business enterprises (SMWBE) within its organization and the economic community served by it so as to provide maximum opportunities to participate in contracts, programs and all related business activities of the MNAA. MNAA will apply the local small minority woman business participation levels where expenditures and purchases are made with non-federal funding, and to all contracts, leases, management agreements, consultants, prime contractors, subcontractors, respondents, proposers, or proposers involved in the performance of a commercially useful task for MNAA.


Proposers are encouraged to meet SMWBE participation levels established by the Director, Business Diversity Development, or, if unable to meet the participation level, engage in good faith efforts to joint venture, subcontract, or contract for supplies or services with SMWBEs. The attainment of the SMWBE participation level established for this contract is to be measured as a percentage of the total dollar value of the contract. The level established for this Contract is 9.85% MBE and/or WBE.  For information on eligible SMWBE firms, proposers should visit or contact the Director, Business Diversity Development, at (615) 275-2718.


RIGHT TO REJECT ANY AND ALL PROPOSALS.  MNAA proposes to award the Contract to the lowest responsive and responsible Proposer, provided it has met the goals for SMWBE participation or, if failing to meet the goals, has made an acceptable good faith effort to meet the established goals for the SMWBE participation.  Proposer is advised that MNAA reserves the right to reject any and all Proposals submitted, to waive any and all informalities, irregularities and/or technicalities in any Proposal or Proposal Guaranty, to accept any Proposal deemed advantageous to it and to negotiate changes, deletions, or additions to these Contract Documents with the successful Proposer.